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Extra Services
Optimum Financial
EXTRA SERVICES OPTIMUM FINANCIAL STRATEGY
Our additional services are designed with flexibility, allowing them to adapt to the unique requirements of each case, while delivering real added value and security at every step.
Negotiation & Restructuring of Non-Performing Loans (NPLs)
- Written authorization from the client and collection of debt-related documentation (loan agreement, outstanding balance, interest rate, arrears, loan termination status).
- Financial assessment (income, assets, liabilities, liquidity, and repayment capacity).
- Review of existing restructuring proposals or arrangements from the bank or servicer.
- Preparation of a restructuring proposal (installment amount, duration, interest rate, potential write-off where applicable, grace period).
- Negotiation with the institution (bank/servicer) based on documented financial data.
- Review of agreement terms prior to signing and clear outlining of the borrower’s obligations.
- Ongoing monitoring of compliance (installments, financial standing, adherence to the new repayment plan).
POPULAR
Business Loan Issuance for Investment Financing
- Analysis of the financing purpose (investment, equipment, working capital).
- Collection of financial data (financial statements, income statements, E3 forms, VAT returns, myDATA records, tax and social security clearance).
- Preparation of the financial file and presentation of business viability.
- Cash flow projections to support loan repayment capacity.
- Submission of the application to the bank or financing institution with complete documentation.
- Handling requests for additional information (due diligence process).
- Review of loan agreement terms (interest rate, collateral, fees, covenants).
- Organization of fund disbursement and monitoring of loan terms.
Budgeting: Financial & Commercial Planning
- Collection of historical data (accounting records, sales, costs, payroll, liabilities).
- Categorization of expenses (fixed/variable, operational/investment).
- Preparation of budgets on a monthly/quarterly basis (revenue, expenses, taxes, contributions).
- Forecasting of tax obligations (VAT, income tax, prepayments, withholdings).
- Strategic planning facilitation
- Definition of KPIs and targets (e.g. gross margin, break-even point).
- Monthly monitoring of deviations and implementation of corrective actions.
Business Policies & Process Design (Business Plan)
- Mapping of business operations (invoicing, approvals, procurement, payroll, cash management).
- Definition of roles and responsibilities (approval authorities, issuance of documents).
- Establishment of documentation handling and archiving procedures (physical and digital records).
- Compliance with accounting and tax requirements (Greek Accounting Standards – ELP, myDATA workflows, proper documentation).
- Preparation of Business Plan (objectives, market analysis, forecasts, costing, cash flow).
- Implementation of processes and monitoring to ensure proper execution in practice.
POPULAR
Liquidity, Credit & Loans | Risk Management & Sustainability
- Recording of liabilities (tax authority – AADE, EFKA, suppliers, loans).
- Development of cash flow planning (inflows/outflows on a weekly/monthly basis).
- Review of credit policy (customer payment terms, credit limits).
- Risk scenario analysis (revenue decline, cost increases, delayed collections).
- Viability assessment (ability to meet financial obligations).
- Restructuring recommendations (cost reduction, refinancing, debt arrangements).
Activity Based Costing (ABC)
- Identification and mapping of business activities (production, service, logistics, administration).
- Definition of cost drivers (labor hours, number of orders, distance, etc.).
- Collection of cost data from accounting records and supporting documentation.
- Allocation of costs per activity and per product/service.
- Profitability reporting by department, client, or service line.
- Recommendations for pricing strategy and cost optimization.
P&L Reconciliation & Budget Variance Analysis
- Verification of the accuracy of accounting entries (revenue, expenses, depreciation, provisions).
- Reconciliation of key accounts (suppliers, customers, bank accounts, VAT).
- Analysis of budget vs actual variances (what changed and why).
- Identification of errors and omissions (e.g. unbilled revenue, duplicate entries).
- Adjustment entries where required.
- Presentation of results with conclusions and actionable recommendations.
Cash Flow Statements & Cash Flow Planning
- Collection of transaction data (bank accounts, POS, inflows and outflows).
- Classification of cash flows (operating, investing, financing activities).
- Preparation of monthly cash flow statements.
- Cash flow forecasting (3–12 month projections).
- Establishment of a payment schedule (taxes, social contributions, suppliers).
- Liquidity optimization measures (collection strategies, negotiation of payment terms).
Tax Audit Support & Management
- Receipt of audit notice and identification of audit scope.
- Collection of accounting records and supporting documentation (books, myDATA data, invoices).
- Compliance review (VAT, income tax, withholdings, reconciliations).
- Preparation of responses and supporting memoranda with proper documentation.
- Representation during the audit process and full client support.
- Management of audit outcomes (adjustments, settlements, appeals where applicable).
Statistical Analysis & Performance Monitoring
- Definition of analysis objectives (sales, margins, costs, productivity).
- Collection of data from accounting records and commercial systems.
- Data cleansing and standardization to ensure consistency and comparability.
- Development of KPIs and dashboards.
- Monthly/quarterly reporting with key insights and findings.
- Recommendations for improvement based on results.
POPULAR
Training Seminars in Accounting, Tax & Labor Compliance (Staff Training)
- Identification of training needs (myDATA, invoicing, ERGANI, VAT).
- Design of training content and materials (case studies, checklists).
- Delivery of seminars (on-site or online) with practical applications.
- Provision of process guidelines (SOPs) for daily operations.
- Staff evaluation through mini tests and Q&A sessions.
- Follow-up support for clarifications and process improvements.
Accounting Department Reorganization with Modern Information Systems
- Assessment of the current setup (tools, workflows, bottlenecks).
- Proposal of solutions (ERP systems, cloud platforms, automation, myDATA integration).
- Ensuring compliance with tax documentation and proper archiving practices.
- Design of new workflows (expense approvals, invoicing processes, reconciliations).
- System migration with accuracy checks and data validation.
- Staff training and operational stabilization.
Accounting Organization & Supervision
- Definition of the collaboration framework (roles, responsibilities, deadlines).
- Establishment of internal controls (pre-submission checks).
- Monthly reconciliations (banks, customers, suppliers, taxes).
- Payroll and compliance review (ERGANI, EFKA, payroll taxes).
- Preparation of management reports (P&L, cash flow, KPIs).
- Implementation of corrective actions and continuous process improvement.
IT Systems Advisory & Implementation Support
- Analysis of business needs (invoicing, inventory, payroll, project management).
- Selection of the appropriate system (ERP/CRM, cloud solutions, integrations).
- Verification of compliance with myDATA and tax requirements.
- Design of system configuration (accounts, taxes, categories).
- Data migration with accuracy and validation checks.
- Training and user guidelines for efficient day-to-day operations.
Accounting Audit Readiness & Pre-Audit Assessment
- Pre-audit review of accounting books and tax filings.
- Verification of supporting documentation and accuracy of records.
- Reconciliation of myDATA records with accounting data (where applicable).
- Review of tax obligations (VAT, income tax, withholdings).
- Review of labor and social security compliance (ERGANI, APD, EFKA).
- Audit report with findings and recommended corrective actions prior to the official audit.
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OPTIMUM FINANCIAL STRATEGY
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